Your property management business isn’t standard — So why settle for standard software?
ondeva enables you to build custom property management software 5 times cheaper and faster than traditional development. Reimagine your workflows with a software that that thinks the way you operate
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What is Property Management Software?
Property Management Software is a subset of PropTech designed to help property managers manage their rental properties, tenants, financial and administrative tasks, and perform functions that optimize real estate operations and reduce costs.
Currently, PropTech's experiencing a wave of transformation (PropTech 4.0) associated with AI, blockchain, IoT, and cloud computing. Before that, the PropTech 3.0 phase emphasized the value of user experience, collaboration, and social features.
What is the purpose of Property Management Software?
Here are the 3 reasons why you might want to use a property management solution:
- Increased productivity
Automate routine tasks such as rent collection, maintenance scheduling, and communication, and reduce manual work. - Improve customer service
Facilitate better communication with tenants and provide self-service functions for residents to access information, make requests, pay rent, and send messages to the management. - Cost reduction
Property management software reduces the need for human intervention and minimizes labor costs. Additionally, by centralizing information, it eliminates errors, delays, and redundancies.
Common challenges in property management
Flexibility and the ability to change processes without involving developers is the number 1 challenge in property management. Here are other challenges property managers face:
One size doesn’t fit it all
Your property management processes are unique and standard solutions don’t meet your needs.
- Generic platforms can’t adapt to your process, there are features you don’t use, and workarounds that add more work.
- The lack of integration with other tools causes double entry, data loss, or scattered information.
Technology adoption and data concerns
Whether users struggle to trust the system with sensitive data or have difficulty getting support, these problems slow down the business.
- Fear of data breaches or poor compliance.
- Lack of onboarding help or technical support leaves you feeling stuck.
Build once. Evolve anytime
Your business changes - your software should too. Start with a simple idea, quickly adapt when priorities change, and scale with your portfolio.
Property management & reporting
Why code from scratch when you can drag and drop flexible low-code components? Manage properties, reporting, and tenant communication—all in one platform, no developers needed for modifications.
Manage and trust your data
We ensure all software on our platform is GDPR-compliant and data is safely managed. We can merge critical data at all touchpoints with your system for insights while adhering to the latest security standards.
Integrations through APIs
Manage multiple API integrations, data points, and workflows in one place. Move records to the cloud, extend systems, or bring all the tools in your stack together. Work with the confidence that you won’t have to start elsewhere.
Loved by clients since 2015
Meet the companies that operate and digitize their services with ondeva.
From the start, the start-up platform was envisioned as a large-scale project built with ondeva. It was a complete success!
"Our giant baby performs and scales"
Claudia Menz, CEO Gründerplattform
An NGO can now compile complex data independently, flexibly, and in a clear manner - without development resources.
“You've finally freed us from Excel!”
Internationally operating NGO
ondeva helped us create web applications and tools for startups and the self-employed in weeks instead of months!
“Delivering digital tools is easy as 123"
Benjamin Wölfing / AC, Everest
From design to deployment in 4 simple steps
We build scalable property management solutions and support your team every step of the way—through launch and beyond.
Step 1: Assess
We analyze your project, your expectations, and requirements
Step 2: Build
We develop the software in line with your requirements and budget using our proprietary low-code platform.
Step 3: Deploy
We continuously deploy and integrate, starting with the most essential features.
Step 4: Manage
If needed, we provide support post-release and build a long-term partnership with your non-technical users.
We’ll guide you along the way
Kickstart your project by building a strategic partnership with ondeva.
Schedule a call with Frank, our CEO, to learn about our offer.
Features that empower
real estate operations
No matter what you manage, we can build the software that meets you demands, every time.
Rental contract management
Manage lease agreements digitally. Includes features like e-signatures, lease renewal reminders, automated notifications, and secure storage of lease documents.
Maintenance & tracking
Enables tenants to submit maintenance issues and track their status in real time. Property managers can assign work orders, schedule vendors, and maintain service histories.
Property accounting
Handle income and expenses specific to each property or unit, including rent payments, vendor invoices, and owner distributions. Integrate with an accounting tool for smooth processing.
Tenant communications
Centralizes messaging through email, SMS, or in-app notifications for rent reminders, announcements, and updates. Some systems include automated messaging and chat-style conversation logs.
CRM
Tracks and manages interactions with prospects, tenants, owners, and vendors from first contact through ongoing communication. Lets you organize leads, automate follow-ups, and personalize communication.
Reporting & analytics
Generates detailed reports on occupancy, financial performance, maintenance history, and more. Helps property managers make data-driven decisions with customizable dashboards and exportable reports.
ondeva MWM solutions:
How we make a difference
With ondeva
- Customize and create new workflows without developers
Complete control over workflow design without deep coding - Automate processes and tasks
Massive time savings through smart automation - Scale and grow with your portfolio
A system that grows with the business—no more switching tools every few years
Without ondeva
- Lack of flexibility - users can’t modify processes
Reliance on rigid off-the-shelf software that doesn’t adapt to specific needs - Do everything manually with errors and delays
Burnout from juggling manual workflows and scattered data - Losing data in different tools and apps
Wasted time trying to locate data and costly errors
Property management future: Embracing AI
Here are the 4 trends that define the PropTech landscape:
AI and Automation
All-in-one platforms
AI is increasingly used in all areas of property management, from chatbots for tenant communication to predictive analytics for rent pricing, maintenance scheduling, and forecasting. More automation is expected for screenings, renewals, and rent management.
Connecting all the tools and apps into one unified system leads to higher productivity and faster response time. PMS tools are now plugging into CRMs, accounting platforms, and IoT devices. On top of that, APIs empower any kind of integration.
Reporting and data-driven decisions
Self-service and mobile tech
Property management software will provide advanced reporting functions, with dashboards showing real-time KPIs, such as occupancy rates, delinquencies, lease expirations, and more. Business intelligence tools will help optimize portfolios.
Tenants expect to pay rent, submit requests, and sign leases from their phones. Property managers want on-the-go dashboards for inspections and approvals. Self-service tech, such as keyless entry and online leasing, is gaining traction.
AI and Automation
AI is increasingly used in all areas of property management, from chatbots for tenant communication to predictive analytics for rent pricing, maintenance scheduling, and forecasting. More automation is expected for screenings, renewals, and rent management.
All-in-one platforms
Connecting all the tools and apps into one unified system leads to higher productivity and faster response time. PMS tools are now plugging into CRMs, accounting platforms, and IoT devices. On top of that, APIs empower any kind of integration.
Reporting and data-driven decisions
Property management software will provide advanced reporting functions, with dashboards showing real-time KPIs, such as occupancy rates, delinquencies, lease expirations, and more. Business intelligence tools will help optimize portfolios.
Self-service and mobile tech
Tenants expect to pay rent, submit requests, and sign leases from their phones. Property managers want on-the-go dashboards for inspections and approvals. Self-service tech, such as keyless entry and online leasing, is gaining traction.
Ready to build your property management tool?
Kickstart your project by building a strategic partnership with ondeva.
Schedule a call with Frank, our CEO, to learn about our offer.
Why clients trust us to build their projects
Over 80% of real estate companies show a heightened willingness to invest in PropTech. ondeva simplifies development and deployment, enabling you to build complex property management platforms that fit seamlessly into your communication and operational model.
Visual setup
Design pages, construct backend logic, data tables, and APIs visually with no code required. With a visual builder, you can deploy your app faster. Everything from logic flows to automations is developed in a simple visual way.
Continuous integration & delivery
Your application is always up-to-date and ready to be deployed without the need to manage multiple development environments.
Gen AI-powered tools
Populate web pages with AI-generated content and images. Build AI apps, offering new ways to interact with your app through LLM and NLP. This dual benefit speeds up development and enhances user experience.
Choose any front-end stack
You can choose any coding framework or technology to build your app. Enjoy full flexibility and control of user experience, while the development platform handles all the infrastructure tasks.
Manage data in the cloud
A powerful data service to help you get started faster. Upload datasets, build tables, and manage data in compliance with GDPR. On the front end, you can provide dynamic data updates to users via graphics, maps, and CSV downloads.
Collaboration
Add team members and build collaboratively. You can assign roles and define the visibility of the app’s areas. Coordinate tasks in your team based on each member’s development or business experience.
ondeva and Property Management Software FAQs
Find answers to the most common questions about ondeva and property management software.
Property management software is designed to help landlords, property managers, and real estate professionals efficiently manage rental properties. It streamlines everyday tasks such as rent collection, lease tracking, maintenance requests, tenant communication, and financial reporting—all from a centralized platform.
Property management software enhances tenant satisfaction by providing self-service tools for rent payments, maintenance requests, and lease renewals. It also enables faster communication through built-in messaging and notifications and reduces wait times for repairs with automated maintenance tracking and vendor coordination.
Property management software simplifies and automates key property management functions, including rent collection and payment tracking, tenant screening and onboarding, lease management and renewals, maintenance request tracking, expense and financial reporting, vacancy management and marketing, and document storage and e-signatures. You can build a standalone function or a comprehensive platform to centralize all operations in one place.
